Fleet Management Policy And Procedures Pdf

•Maintain overall control of the Health and Safety Program. Work closely with other state partners including the Bureau of Risk Management and the. TOP TIPS Create a manual containing all of your organisation’s policy and procedure documents and include a full set of risk assessments where needed. Fleet vehicles Refers to the ouncil’s vehicles that are owned and registered in the name of ADM which are acquired through purchasing, transfer, donation and lease or hired; 7. AUTHORITY A. Vehicle Information Vehicle Use Policy Insurance Coverage Policy Seat Belt Use Policy Vehicle Safety Inspection Policy Vehicle Signage Policy Prohibited Items and Use Smoking Policy Controlled Substances Policy Transporting Bicycle Policy 15 Passenger Van Policy Vehicles Outside the U. Risk Management. PROPERTY AND FLEET MANAGEMENT OPERATIONS. HHS operates a fleet of official government vehicles to transport staff, supplies, and equipment. Purpose and Scope The purpose of the ISO Procurement Policy and Procedures (Procurement Policy) is to structure ISO’s purchasing processes and sourcing strategies to ensure that the services and goods we. Note: Vehicles and equipment must meet at least two of the above criteria to be considered a fleet asset. OSM Fleet Manager is responsible for the development and implementation of policies, procedures, and guidelines relating to all aspects of the motor vehicle management program. when developing a cost-effective fleet replacement program is more than just simply having replacement criteria such as age and miles guidelines in place. fleet cost and usage rate analyses. SCOPE This policy applies to:- All municipal employees Municipal council 4. Fleet Management Plan Review (OP37) OP37 Fleet Management Plan Review - Sept 2015. Employees utilizing state vehicles found in violation of motor vehicle laws; determinedto have used a vehicle without authorization; discovered commuting in a state vehicle without. Fleet and Travel Management have the right not to issue keys to Pool vehicles traveling in the areas of “No Travel” advisories and “Road Closure” notifications due to weather conditions. The manager does real-time. Fleet Management is established as the University’s sole procurement and service management agency of Pool Vehicles and Dedicated Vehicles. Procedures governing the individual or joint use of these systems are outlined in the following sections of this chapter. 8 | Western Australian Auditor General While WACHS does have its own Safe Driving Policy which addresses some aspects of vehicle selection, its regional operations require a tailored Strategic Fleet Management Plan to address all of its unique needs, including the monitoring of vehicles. Strategic Plan Theme: Sustainable Future. The audit was included in the fiscal year (FY) 2012 audit plan. The policy also covers acquisition and disposal of vehicles. 39:361-363. Management Directives System MD Number: 0510 Issue Date: 03/01/2003 MOTOR VEHICLE FLEET MANAGEMENT I. The public fleet manager is accountable for ensuring users comply with established policy, procedures and rules, and controlling costs. Missouri Department of Natural Resources Administrative Policies and Procedures Chapter 6 Use of State Vehicle Policy Fleet Fuel Card Procedures Number: 6. If you would like a complete copy of the policies and procedures, see the links at the bottom of the page. Department of Finance and Administrative Services Report No. Fleet Management Plan Review (OP37) OP37 Fleet Management Plan Review - Sept 2015. Fleet Management Handbook PO-701 March 1991 A. PROCEDURE DETAIL 1. Any employee approved to operate a vehicle is prohibited from operating such vehicle if the employee knows or should know that. Fleet and Fuel Facilities The Fleet Management Division is also responsible for managing the City’s fleet and fuel facilities. WA Government Fleet Policy and Guidelines 7 3 STRATEGIC FLEET MANAGEMENT AND REPORTING A key objective of the Policy is to highlight the importance of vehicle fleet as the a significant operational asset and to reinforce the need to strategically and pro- actively manage this asset. University Fleet Procedures. 2007/0885. Fleet managers and Workplace Health and Safety managers. Title 34 GOVERNMENT CONTRACTS, PROCUREMENT AND PROPERTY CONTROL Part XI. Many policies are already in place to move DHS toward compliance with the Presidential Memo and B-30 requirements. DEFINITIONS A. It also includes information about the procedures that support management of assets, such as enrolment management, asbestos management, school transport assistance, and fleet. Fleet Management Handbook PO-701 March 1991 A. introduction 3 2. Services (DGS) and maintained by the CPUC, as well as the management of the fleet. Fleet Risk Management - Policies and Procedures. This report provides the legislature information and recommendations regarding the need for a fleet management information system, optimizing vehicle utilization, assignment. The statewide fleet fuel card program is designed to provide state agencies with a universal fleet. Vehicles leased through GSA have their own fleet card, and users must abide by the rules set by GSA for those specific cards. Home Administrative Services Vehicle Fleet Management. BACKGROUND:. Read the DSU Motor Vehicle and Fleet Management Policy and Procedures manual; b. 1 There are two categories of the University fleet: a) Fleet 1 – motor vehicles provided to specific areas;. Services (DGS) and maintained by the CPUC, as well as the management of the fleet. IDOA – Vehicle Fleet PURPOSE: The purpose of this Policy and Administrative Procedure is to establish guidelines for the use, fueling, and maintenance of State-owned and privately owned vehicles during the performance of official State business. The policy also covers acquisition and disposal of vehicles. Field Vehicle Fleet Management in Humanitarian Operations: A Case-Based Approach Alfonso J. Fleet management underpins and supports transport related activities through the management of the assets that are used. Official FSU Policy Manual; Administrative Services Manual (PDF) Part 1; Part 2 See Appendix Y; Bookstore Debit Card and Charge Account Policy (PDF) Record Retention and Disposal Schedule (PDF) Dining Services Debit Card Policy (PDF) University System of Maryland (USM) Policies and Procedures. light of experience. 1G Supersede Policy and Date 2830. Driver Training. Going forward, these policies and procedures are controlling and shall apply to all departments, agencies, boards, and commissions. document 2 responsibilities of managers and head teachers 25 5. Agency Procurement and Surplus Property Manual (APSPM). Possess a valid driver’s license. Risk Memos. In the interim, policies and procedures are being developed with a revised content structure including this procedure Fleet management. VEHICLE USAGE Policy In accordance with South Dakota Codified Law (SDCL 5-25-1. 1G Supersede Policy and Date 2830. Office of Fleet Management Services The Office of Fleet Management Services (OFMS) is an organizational unit within the Director’s Office of the Department of General Services. If this continues, the value of fuel savings will increase still further. Many policies are already in place to move DHS toward compliance with the Presidential Memo and B-30 requirements. 1 This Policy sets out the University’s policy, structures and arrangements for the safe management and operation of the University’s fleet of vehicles. and the Fleet Management Policy are available at executive branch of government include policies, procedures and best practices that. This operating procedure is to regulate the usage and maintenance of vehicles in all government entities. Guidelines and management procedures for Metropolitan Planning. 6 Training 3. General Fleet Management Policies. Fleet Management Policy Author: Mohawk College Subject: This policy explains how and by whom vehicles may be operated while on approved College business. Report Date. 1 Purpose of the Policy The Forbes Shire Council Plant and Vehicle Replacement Policy and Procedures have been. The statewide fleet fuel card program is designed to provide state agencies with a universal fleet. Focus should be given to the safety of employees, students, and the public. Vehicle Fleet Management (OVFM) of the Texas Building & Procurement Commission (TBPC) to develop a management plan for the state fleet. As with all other aspects of employee safety, it is important that your business has documented Policies and Procedures to help manage the risks associated with the safety of employees when driving. and maintain a Computerized Asset Management System (CAMS). Recently, the price of fuel has risen faster than general inflation. The expected results of this program are:. INTERNAL SERVICE FUNDS. OSM Fleet Manager is responsible for the development and implementation of policies, procedures, and guidelines relating to all aspects of the motor vehicle management program. Vehicle Maintenance Policies. Manual: Maintenance Management Manual Effective Date: July 01, 2017 Purpose The Maintenance Management Manual has been revised to include a link to the Occupational Safety Manual for more information about TxDOT’s hazardous material cleanup policy and to include revised details about County Assistance under the Local Government Assistance. Guidelines and management procedures for Metropolitan Planning. PROCEDURES. Establish procedures and conduct periodic self-evaluations and audits to ensure integrity, accountability, and prevention of fraud and program abuse. Transportation Policies and Procedures Manual Page 5 1. Monthly fleet report should be compiled 4. document 1 responsibilities of all drivers/operators 7 4. Scope This directive applies to all DHS organizational elements serviced by DHS Office of Administration. Identifying all of your drivers. Section 1: PURPOSE. 3 Fleet Management - User Charges (PDF, 72KB) 900. • Procedure/Policy Manuals for Contracts, Business Office and Travel • OPWDD State Fleet Management Procedures and Reports New York State Office Of Mental. 4 Fleet Management - Painting City Vehicles and Equipment (PDF, 81KB) 900. Included are: 1. 00 file:1182. These facilities allow the Fleet Management Division to. STATE OWNED OR LEASED FLEET VEHICLE USE PROCEDURE K. BACKGROUND:. Fleet vehicles, including motor pool vehicles where applicable, must be serviced and maintained according to factory recommendations. policy statement 4 3. The Fleet Manager shall report annually to the General Assembly concerning the performance of each state agency in achieving the objectives enumerated in Sections 1-11-220 through 1-11-330 and include in. The West Virginia Fleet Management Division strives to provide overall management services for 7,500 1 ton and under classified vehicles, to ensure that these vehicles are appropriate for the transportation needs of the users, to interface with all levels of State Government, and to coordinate the involvement of state agencies that lease and manage vehicles. Identifying all of your drivers. and maintain a Computerized Asset Management System (CAMS). Inventory Managers. and document compliance with the code requirements. 7 LIFE CYCLE MAINTENANCE PROCESS FOR THE JOINT FLEET MAINTENANCE MANUAL. (a) Monitoring the program’s motor vehicle management performance and helping to ensure program alignment with Service motor vehicle fleet management plans and goals; (b) Representing the program while supporting the National Fleet Manager in the development of fleet management policies, plans, and procedures;. 2 EXCEPTIONS. WA Government Fleet Policy and Guidelines 7 3 STRATEGIC FLEET MANAGEMENT AND REPORTING A key objective of the Policy is to highlight the importance of vehicle fleet as the a significant operational asset and to reinforce the need to strategically and pro- actively manage this asset. Fleet Management (OVFM), as directed by the Statewide Procurement Division (SPD) to develop a management plan with recommendations for improving the administration and operation of the state’s vehicle fleet. purchasing procedures. It has been revised to update Chapters 1, 4, 5, and 7. An agency-specific policy may supplement, but not negate any provision in this State of Indiana Vehicle Fleet Management Policy. Work closely with other state partners including the Bureau of Risk Management and the. Driver Selection V. Have you established a specific, well thought-out fleet management policy that is both communicable and comprehensible? Does your Workplace Health and Safety (WHS) policy address issues related to fleet management, such as driver safety? Has any component of your fleet management policy been reviewed and/or authorized by senior management?. Operational Policies for State-Owned Parking Facilities (pdf) Operational Procedures for Unreserved Lots (pdf) DECK 77 / GREEN SQUARE PARKING DECK - State Employee Parking Procedures (pdf) Policies Regarding Vehicle Leaks/Deposits in Parking Spaces (pdf) Inclement Weather Policy. • Decision models. Learning Resources, as per the University Procurement Policy (PDF, 176KB). August 2010. the Transportation Group (e. Delaware and all promulgated policies and procedures issued by the Office of Management and Budget through Fleet Services. 7 keep other on-call employees and the on-call Senior Manager informed and updated of progress in dealing with an issue and escalate key decision points to the on-call Senior. These policies and procedures illustrate how Fermilab manages personal property in compliance with Federal regulations and guidance. INTRODUCTION. Management Response: Management concurs with the recommendation. Obtaining Registration Forms: Forms may be reproduced from this policy statement or obtained on-line at the Facilities Management web site. The purpose of this policy is to establish specific guidelines on vehicle transportation and maintenance for officials and employees conducting authorized business for the City Of Manteca. The local Enterprise Rent-A-Car (ERAC) provides insurance for physical damage to their vehicle. The policy also covers acquisition and disposal of vehicles. Fleet Management Chapter 1. Employees and Managers. Explanation This handbook defines management’s responsibility for fleet management and prescribes procedures to attain maximum efficiency. HHS operates a fleet of official government vehicles to transport staff, supplies, and equipment. Going forward, these policies and procedures are controlling and shall apply to all departments, agencies, boards, and commissions. • Maintenance programs. ON-CALL POLICY AND PROCEDURE - PS - v1 5. longer term, through adopting green fleet management techniques and by incorporating green fleet management into company policies, such as workplace travel plans and Corporate Social Responsibility reporting. Driver Training. Vehicle Use IV. All Agencies, Boards and Commissions in the OFM managed fleet program are responsible for obtaining necessary maintenance. Code, State Finance and Procurement Article, §3-503. Internal Audit Plan approved on June 4, 2013, Internal Audit (IA) performed an “Equipment and Fleet Maintenance Review. Vehicle Management Policy and Procedure 1. Additionally, this Plan formally establishes fleet policies and procedures required to increase vehicle use, reduce fleet maintenance expense,. Motor Vehicle Safety Policy II. The Policy, Consulting and Review Bureau is responsible for interpreting the law into policy and procedures for non-technology goods and non-professional services, which are published in the Agency Procurement and Surplus Property Manual (APSPM) and the Vendor's Manual. Report Misuse of State Vehicles. PURPOSE AND SCOPE The information and instructions included in this policy will enable operators of University vehicles to avoid situations that may compromise their safety or the safety of those in the vicinity of the vehicle, and avoid damaging the vehicle or. Forms are also available from the Motor Fleet Representative located in Room 101A in the Facilities Management/Campus Police Building (corner of Mary Alexander and Cameron Boulevard). the Department’s fleet operations and compliance with applicable laws and Department policy and procedure. Vehicles leased through GSA have their own fleet card, and users must abide by the rules set by GSA for those specific cards. University is required to abide by these same policies and procedures set forth in this document for University-owned, leased and rented vehicles. OFM is charged with the management of fleet policy within the state and provides assistance to state agencies in the management of their fleets. File Number. Operational Policies for State-Owned Parking Facilities (pdf) Operational Procedures for Unreserved Lots (pdf) DECK 77 / GREEN SQUARE PARKING DECK - State Employee Parking Procedures (pdf) Policies Regarding Vehicle Leaks/Deposits in Parking Spaces (pdf) Inclement Weather Policy. This section provides a structured approachthat can be used to. Evaluation of fleet performance measurement and reporting practices 3. An agency-specific policy may supplement, but not negate any provision in this State of Indiana Vehicle Fleet Management Policy. PROPERTY AND FLEET MANAGEMENT OPERATIONS. 20) Rules 60B-1: Motor Vehicles and Watercraft Acquisition, Assignment and Use 60B-3: Disposal of Motor Vehicles, Watercraft, and Aircraft Policies 16-101 ( 32. Many policies are already in place to move DHS toward compliance with the Presidential Memo and B-30 requirements. General Fleet Management Policies. 2 Who is responsible for implementing the Service’s HE Fleet management policy? Headquarters Roles: A. Author(s) Leverson Boodlal, P. Department of Corrections (DOC) for the use of government vehicles. This document sets forth policies and procedures governing vehicle usage, assignment, parking, worker safety and the safety of the driving public, and other fleet management related issues. 06/11 POLICY: It is the policy of Nathan Jackson, PLLC & Integrity Family Home Care, LLC DBA Choice Homecare and Choice Rehab (“Choice Homecare & Rehab”) to provide specific employees company vehicles, on a voluntary basis, for business use. Fleet Management Policy Author: Mohawk College Subject: This policy explains how and by whom vehicles may be operated while on approved College business. 2 SCOPE: This handbook applies to all branches, chapters and Navajo Nation Government entities which have obtained vehicles through Fleet Management and. It establishes fleet management policies and procedures for all vehicles owned by the Commonwealth, to ensure safe, reliable, and cost efficient use. Vehicle Use IV. BACKGROUND:. Company Accident Review Board VIII. State of Oklahoma Oklahoma Department of Agriculture, Food, and Forestry Policies and Procedures Vehicle Use / Fleet Management Policy ODAFF-13: Vehicle Use / Fleet Management Page 1 of 4. Prior to ESSB 5931, the Office of Financial Management (OFM) had established statewide transportation policy. Therefore, we conducted additional work during this audit to finalize our analysis and issue OPFM-related findings and recommendations. Objectives and Scope of the Audit The purpose of this audit was to provide assurance to management that procedures and controls within the system will ensure that: • The service meets the needs of the organisation. and performance. In coordination with the OPB, DOAS will periodically prepare, publish and update policies and procedures regarding the use of any credit card used to purchase fuel or pay for repairs to state owned vehicles. 5 Fleet Management - Assignment of City Vehicles on Twenty-Four-Hour Basis. Fleet Replacement Evaluation Tool Page 1 Edward J. 104 and in compliance with Education Code 51. 1 Fleet Management - Organization and Policy (PDF, 92KB) 900. Driver Training. Accident Recordkeeping, Reporting and Analysis VI. Fleet Management Plan Review (OP37) OP37 Fleet Management Plan Review - Sept 2015. POLICY: Alachua County Board of County Commissioners will provide for central management of its fleet of vehicles and motorized equipment, including their purchase, ownership, maintenance, repair, replacement, disposal and providing fleet fuels. Admin Policy 99. fleets that embark on fuel management programmes show savings of at least 5%, meaning an average saving of £1,000 per vehicle per year. Policies and Procedures. the Department’s fleet operations and compliance with applicable laws and Department policy and procedure. Our research gave us interesting insight into the proper implementation of a GPS fleet tracking system. Report Date. Benefits of a comprehensive program include wise stewardship of public resources, a good public image, conservation of budget, and responsibility to citizens. This policy establishes guidelines for university fleet vehicle acquisition, use, and maintenance as required by the State Vehicle Fleet Management Plan (SVFMP) administered by the State Office of Vehicle Fleet Management (SOVFM). Vehicle Use IV. Maintaining the university Fleet Safety Policy current with applicable state rules, regulations, and industry fleet safety practices. FSU Policies and Procedures. Management for the annual MVR review. Distribution of Policies and Procedures: The Administrative Policy and Procedure Manual will be issued to appropriate management and supervisory officials. Virginia Department of Fire Programs Vehicle Use Policy. However, we found that fleet policies and procedures were never fully implemented and need to be updated. Possess a valid driver’s license. In order to properly service your needs, ARI has assigned a team of Fleet Administrators to handle inquiries you might have regarding information pertinent to your vehicle and Pep Boys’vehicle policies. LAREDO TRUCKING INC. Vehicle Fleet Management (OVFM) of the Texas Building & Procurement Commission (TBPC) to develop a management plan for the state fleet. Content covers management, leasing, safety, remarketing, fuel, and telematics. Fleet Management Handbook PO-701 March 1991 A. § 25-1-77 created the Bureau of Fleet Management which is a division within the Mississippi Department of Finance and Administration’s Office of Purchasing and Travel. Vehicle Selection, Inspection and Maintenance IX. For all questions concerning the State of MS travel card program and any travel related contracts, please email Candice at Candice. Vehicle Use IV. Company Vehicle Policy & Fleet Management Program Choice Homecare & Rehab Page 4 of 17 Rev. These facilities allow the Fleet Management Division to. IHL Fleet Policies and Procedures 1 System Policy Mississippi Code Ann. VEHICLE USAGE Policy In accordance with South Dakota Codified Law (SDCL 5-25-1. Vehicle Management Policy and Procedure 1. Policy 9: Vehicle Disposal Vehicles that have met or exceeded their useful life, per the rules and guidelines established by the Federal Transit Administration, the State Department of Administration and Council policy shall be eligible for disposal. Virginia Department of Fire Programs Vehicle Use Policy. The Chief, Transportation Management Branch (TMB) within the DLS is designated as the NIH Fleet Manager who administers and implements the fleet management policy and guidelines, and is the authority to review and approve the acquisition of new Government motor vehicles. Vehicle Maintenance Policies. Fleet Management Plan Review (OP37) OP37 Fleet Management Plan Review - Sept 2015. Employees and Managers. 2 Process for appointing cardholders and Approving Officials (AOs) This section outlines agency policies and procedures, by program, for appointing cardholders and Approving Officials (AOs). The redesigned register will provide a contemporary approach to store, search, navigate and access departmental policies and procedures. 5 Core Principles and Objectives of the Supply Chain Management Policy 2. I have been provideda copy of the two policies or electronic access to copies of the policiestwo pertaining to the use and operation of state owned vehicles: 1. Start streamlining your fleet with our free Vehicle Use and Fleet Management Policy Sample! This document will help you in: developing a specific policy for your fleet - it can be completely adapted to your needs defining staff and company responsibilities building up an efficient fleet maintenance schedule. Included are: 1. Collaborate with other state fleet managers on best fleet management practices, improvements to the Enterprise Fleet Management System and in developing fleet policies and procedures to reduce costs and improve efficiency. A good way to both modernize and institutionalize fleet management practices is through the development of formal policies and procedures. 202 to establish procedures, state responsibilities, and provide guidance for compliance under the. The fleet management systems currently deployed by ADM are: Fuel Management – Wesbank fuel card system; Vehicle tracking and driver behaviour monitoring – Altech Netstar vehicle tracking system;. If this continues, the value of fuel savings will increase still further. FLEET MANAGEMENT Page 1 of 3 City of Manteca - Administrative Policy and Procedure. A glossary of terms found in this policy is located in Appendix A - Definitions. Example: Fleet managers should be able to view common routes that their vehicles take and identify alternate routes or travel schedules for decreasing idle times and avoiding heavy traffic patterns. – KLS Engineering No. Have you established a specific, well thought-out fleet management policy that is both communicable and comprehensible? Does your Workplace Health and Safety (WHS) policy address issues related to fleet management, such as driver safety? Has any component of your fleet management policy been reviewed and/or authorized by senior management?. 1 This Policy sets out the University’s policy, structures and arrangements for the safe management and operation of the University’s fleet of vehicles. the motor vehicle management program and designating OSM’s Fleet Manager. _____ Statutes, Rules and Policies Statute, Rules and Policies that apply to Fleet Management For Fleet Management questions, please Contact Us. The statewide fleet fuel card program is designed to provide state agencies with a universal fleet. All Agencies, Boards and Commissions in the OFM managed fleet program are responsible for obtaining necessary maintenance. Oracle Fleet Management state of the fleet in the planning and opt 2: Oracle Fleet Management Cloud also provides street-level route considerations,. fleet cost and usage rate analyses. A good way to both modernize and institutionalize fleet management practices is through the development of formal policies and procedures. Policy 9: Vehicle Disposal Vehicles that have met or exceeded their useful life, per the rules and guidelines established by the Federal Transit Administration, the State Department of Administration and Council policy shall be eligible for disposal. Fleet Management Chapter 1. Statewide Fleet Management Policies And Procedures Established To Ensure And Verify Agency Compliance Are Not Adequate And Functioning Louisiana Administrative Code Title 34, Part XI denotes the agency head is ultimately responsible for the operation of the Fleet Management Program within each respective agency. And the commitment has to start at the top. Establish procedures and conduct periodic self-evaluations and audits to ensure integrity, accountability, and prevention of fraud and program abuse. 1G Supersede Policy and Date 2830. This operating procedure is to regulate the usage and maintenance of vehicles in all government entities. Center for Public Management at the University of Massachusetts Boston was hired by the Town of Sherborn to review the current fleet policies and develop an evaluative tool (or. AUTHORITY A. I have been provideda copy of the two policies or electronic access to copies of the policiestwo pertaining to the use and operation of state owned vehicles: 1. FLEET MANAGEMENT POLICY 5 1. The Policy, Consulting and Review Bureau is responsible for interpreting the law into policy and procedures for non-technology goods and non-professional services, which are published in the Agency Procurement and Surplus Property Manual (APSPM) and the Vendor's Manual. Department of Administration Policies and Procedures Manual Revised 4-21-99 2 GENERAL POLICY The State Procurement Code (AS 36. Official FSU Policy Manual; Administrative Services Manual (PDF) Part 1; Part 2 See Appendix Y; Bookstore Debit Card and Charge Account Policy (PDF) Record Retention and Disposal Schedule (PDF) Dining Services Debit Card Policy (PDF) University System of Maryland (USM) Policies and Procedures. 10 Contract Principles, Review and Management 6 1. These policies and procedures illustrate how Fermilab manages personal property in compliance with Federal regulations and guidance. The Motor Vehicle Manual is the primary guiding authority for the acquisition, use, management and disposal of. State Vehicle Inventory Search. policy to define operator responsibility for vehicle use and maintenance, operating policies and procedures for the Central Garage Division, and responsibilities for other staff integral to the fleet management process. The transport management system is included in the policy and consists of the key performance indicators which must be kept for each vehicle and also be calculated on the monthly fleet report form in order to form the. This policy establishes guidelines for university fleet vehicle acquisition, use, and maintenance as required by the State Vehicle Fleet Management Plan (SVFMP) administered by the State Office of Vehicle Fleet Management (SOVFM). The official state vehicle inventory count is maintained by this office using the Fleet Management System database. document 1 responsibilities of all drivers/operators 7 4. OMES Fleet Management. Sample Transportation Management Plans and Templates. encoreprotection. LAREDO TRUCKING INC. State Agency Vehicle Application (SAVA) SAVA User Guide - PDF. procedures related to the task of providing adequate data or methods for determining with a high degree of certainty when and whether maintenance is required. The expected results of this program are:. Have you established a specific, well thought-out fleet management policy that is both communicable and comprehensible? Does your Workplace Health and Safety (WHS) policy address issues related to fleet management, such as driver safety? Has any component of your fleet management policy been reviewed and/or authorized by senior management?. Employee Accident Reporting Procedure VII. Motor Vehicle Safety Policy II. Introduction 1. The Quality Assurance Plans and Procedures shall be submitted annually to the Regional. The purpose of this policy is to establish specific guidelines on vehicle transportation and maintenance for officials and employees conducting authorized business for the City Of Manteca. It also includes information about the procedures that support management of assets, such as enrolment management, asbestos management, school transport assistance, and fleet. Management ensure the timely completion of the HumanConcur Resources personnel study of Fleet Management operating positions. Benefits of centralized fleet management include: 1. Indiana State University’s auto insurance policy provides liability coverage for rentals. 2 The University is committed to ensure that its fleet of vehicles, which includes all vehicles. All employees are responsible to safeguard personal property from fraud, waste, abuse, or loss. The Policy, Consulting and Review Bureau is responsible for interpreting the law into policy and procedures for non-technology goods and non-professional services, which are published in the Agency Procurement and Surplus Property Manual (APSPM) and the Vendor's Manual. AUTHORITY A. Enclosure 4 identifies the processes for NTV selection, acquisition, cost accounting, use of alternative fuels, fleet management requirements for reporting, driver licensing, safety, NTV identification, and maintenance management. Transportation Policies and Procedures Manual Page 5 1. State of Minnesota. USDA - Wright Express (WEX) Fleet Card – WEX fleet cards supported by the GSA Fleet Management for support. State Fleet Management Handbook - PDF. 1 Categories of vehicles. Office of Fleet Management Services The Office of Fleet Management Services (OFMS) is an organizational unit within the Director’s Office of the Department of General Services. 1 Fleet Management - Organization and Policy (PDF, 92KB) 900. I am pleased to present audit of the our Department of Public Works - Fleet Management’s Procurement Procedures. document 2 responsibilities of managers and head teachers 25 5. DEPARTMENT OF COMMERCE CHARGE CARD MANAGEMENT PLAN Department of Commerce 1/31/2016 4 2. Policies and Procedures Home > Public Safety > Fire and EMS > Policies & Procedures. Welcome to the Fleet Management Website. KLS Engineering, LLC 45155 Research Pl, Suite 200. Company Accident Review Board VIII. Effective: July 1, 2015 A. • Procedure/Policy Manuals for Contracts, Business Office and Travel • OPWDD State Fleet Management Procedures and Reports New York State Office Of Mental. Missouri Department of Natural Resources Administrative Policies and Procedures Chapter 6 Use of State Vehicle Policy Fleet Fuel Card Procedures Number: 6. PURPOSE: The purpose of this Operating Policy/Procedure (OP) is to implement the state of Texas Vehicle Fleet Management Plan developed in accordance with Government Code, Section 2171. Strategic Fleet Asset Management Plan 2011-2016 CO-#10216339-v4-Strategic_Fleet_Asset_Management_Plan_2011-2016. In consultation with the Management Systems Renewal Project (MSRP) team and Information Technology Training Service (ITT), SMS should adopt a vehicle data management system linked with other related elements of supply chain management and asset management. Management Response: Management concurs with the recommendation. Update the written policies and procedures to reference and cite the applicability of Chapter 69I-73 F. Exceptions to any of the provisions of the Policies and Procedures for Vehicle Fleet Management, in addition to those specifically provided within the procedures, require written. Division Directors should take appropriate disciplinary action to address invalid odometer readings as stipulated in the “Fleet Policy Memo-Inputting Accurate Odometer Reading at Time of Fueling”. STRATEGIC PLAN THEME AND COMPLIANCE OBLIGATION SUPPORTED. 7/5/06 #3712. 7 LIFE CYCLE MAINTENANCE PROCESS FOR THE JOINT FLEET MAINTENANCE MANUAL. Staff from the Community Development, Finance, Fire, Health, Parks & Recreation, Police, Power & Light,. State Fleet Management Handbook - PDF. 3 ORACLE FLEET MANAGEMENT CLOUD OR ACL E D AT A SH E ET Figure planning work to utilize them. Performing Organization Name and Address. Prior to ESSB 5931, the Office of Financial Management (OFM) had established statewide transportation policy. Acquisition and Management of Faculty/department Vehicles. Therefore, we conducted additional work during this audit to finalize our analysis and issue OPFM-related findings and recommendations. University Fleet Procedures. and performance. 5 Fleet Management - Assignment of City Vehicles on Twenty-Four-Hour Basis. The first and most important step taken by these companies was to create a policy regarding the usage of electronic employee monitoring systems. light of experience. Transportation Policies and Procedures Manual Page 5 1. I have been provideda copy of the two policies or electronic access to copies of the policiestwo pertaining to the use and operation of state owned vehicles: 1. •Maintain a safe and healthy workplace for employees, clients, contractors and visitors. Identifying all of your drivers. Vehicle Use IV. FLEET MANAGEMENT POLICY 5 1. Benefits from such a system would. The public fleet manager is accountable for ensuring users comply with established policy, procedures and rules, and controlling costs. KLS Engineering, LLC 45155 Research Pl, Suite 200. Risk Management. Benefits of a comprehensive program include wise stewardship of public resources, a good public image, conservation of budget, and responsibility to citizens. Any employee approved to operate a vehicle is prohibited from operating such vehicle if the employee knows or should know that. Fleet Management Business Case ( 6. This policy establishes guidelines for university fleet vehicle acquisition, use, and maintenance as required by the State Vehicle Fleet Management Plan (SVFMP) administered by the State Office of Vehicle Fleet Management (SOVFM).